Per-seat licence tracking
Track individual research database seats and renewal dates, not just one expiry date for the whole subscription.
For law firm libraries & knowledge management
Never let a research subscription expire silently
Westlaw, LexisNexis, Practical Law — legal research subscriptions have a habit of living in someone's inbox until the renewal notice lands with no warning. Librygo tracks every seat with its own expiry date, keeps the catalogue as internal as you need it, and controls access by practice group.
One record, every seat, every renewal date
A "LexisNexis" record can hold five licence seats, each nested underneath with its own renewal date. Expired seats are flagged automatically, right on the record, and two built-in reports — "Expiring" and "Expired" — catch anything due before it lapses, on a dashboard where budget holders can see it too.
- Expiry Date field, enabled per record type
- Licence seats nested under one parent record
- Built-in "Expiring" (30-day) & "Expired" reports
Built for law firm libraries & KM
Research resources, treated as seriously as matters
Kept internal by default
Restrict the search portal to the firm, or turn it off entirely — client-sensitive know-how doesn't belong on a public catalogue.
Access by practice group
Scope roles and permissions so a practice group sees the record types and fields relevant to their work, not the whole firm's collection.
Fast, precise search
Boolean quick search and a visual Advanced Search builder for finding a specific treatise, practice note, or jurisdiction quickly.
Fields that match your practice areas
Custom fields for jurisdiction, practice area, or matter type — defined by you, not a fixed classification scheme.
Physical loans, when you need them
Treatises and practice guides can still be checked out to fee-earners with loans, holds, and renewals, alongside the digital resources.
Questions
Frequently asked questions
Yes. Add each research database as a record with an Expiry Date field, then add each seat or licence as its own accession record nested underneath it, each with its own renewal date. Expired seats are flagged automatically, and built-in "Expiring" and "Expired" reports catch anything due for renewal.
Yes. The search portal can be restricted to your organisation or turned off entirely, so know-how and research resources stay internal rather than public.
Yes. Roles and permissions are configurable per module and can be scoped so a practice group only sees the record types and fields relevant to them.
Yes. Physical books can be catalogued and circulated with loans and holds, while digital subscriptions use the same accession-copy model with expiry tracking — both live in one catalogue.
Read more about licence tracking on our features page, or see Librygo for Special Libraries.
See Librygo on your firm's library
We'll walk through licence tracking, access by practice group, and search — set up around how your firm works.